How Katalogo works
Eight inputs in. Your entire business out.
Most ERPs need a six-month implementation. Katalogo needs an afternoon. Set up your master data once — and unlock a fully synced sales, inventory, and accounting engine forever after.
One master data layer. Every workflow connected.
Once your foundational data lives inside Katalogo, every sale, invoice, catalogue, and report draws from the same single source of truth.
Stage 01
You set up
- Products & variants
- Currencies & exchange
- Locations & registers
- Customers & suppliers
- Taxes & discounts
Stage 02
The engine
Katalogo connects every data point automatically — so a single sale updates inventory, ledger, customer dues, supplier costs, and reports in real time.
Stage 03
You get
- Picture invoices & estimates
- Multi-location stock view
- Auto B2B catalogs & price lists
- Receivables & payables tracking
- Commissions & reports
No double-entry. No spreadsheet copy-paste. No "wait, did I update inventory?" moments. The engine never sleeps.
Stage 01 — Setup
Build your master data once. Use it for years.
Spend an afternoon getting these eight building blocks right. Then never enter the same data twice.
Products
Add your SKUs once — including 2D size-color variants, multiple images, and price tiers.
Currencies
OptionalSet one or two currencies. Lock the exchange rate or update it daily. Sell in both, interchangeably.
Locations
OptionalAdd warehouses, retail stores, kiosks. Stock is tracked separately per location, in real time.
Registers
OptionalAssign one register per terminal. Each gets its own invoice sequence and cash drawer.
Customers
OptionalSave B2B and B2C buyers. Assign price tiers, payment terms, and credit limits per account.
Suppliers
OptionalMaintain vendor accounts. Track payables, lead times, and price history at a glance.
Tax Rates
Configure VAT/GCT/GST globally or per product. Stacked, exclusive, or inclusive — your call.
Discounts & Promo Codes
OptionalBuild rule-based discounts, BOGO offers, customer-specific promos, and time-bound codes.
Pro tip: Even the "Optional" items are simple toggles. Start with just Products & Tax Rates. Add the rest as your business grows.
Stage 02 — The Engine
Every action triggers four reactions. Silently. Instantly.
Below is what happens the moment your cashier closes a single $120 invoice in your downtown store.
Inventory deducts
Atomic stock decrements at Downtown. Warehouse stays untouched.
Ledger updates
Revenue, tax, and COGS post automatically. Both currencies reconciled.
Customer due booked
The unpaid $60 attaches to the customer's account, with an ageing clock.
Reports refresh
Sales by register, staff commission, and Z-report all recompute live.
All four reactions happen in under a second. Whether you're online, offline, or somewhere on the way to a customer site.
Stage 03 — Operations
Nine workflows. Zero spreadsheets.
This is what your eight inputs power, every single day, across every device your team uses.
Picture POS Invoices
Ring up sales with one-click receipts and picture invoices. Switch between two currencies mid-sale. Stock and accounting update automatically.
Estimates & Purchase Orders
Send branded picture estimates in a click. Convert wins to invoices instantly. Auto-generate purchase orders from low-stock alerts.
Supplier Credit & Dues
Track what you owe, what's been paid, and what's overdue. Run statements of account for every supplier in seconds.
Instant Picture Catalogues
Pull a PDF catalogue from your master data with live pricing and inventory. Share with B2B buyers on WhatsApp the same minute.
Up to 5 Wholesale Price Lists
Maintain different price tiers for retail, premium dealers, distributors, and export — all from the same SKU list.
Sales Staff Commission
Track sales attribution by user and shift. Calculate accurate commissions tied to closed and paid invoices.
Multi-Location Stock View
See what's in the warehouse, what's at each store, and what's in transit — all from one dashboard.
Dual Currency, Everywhere
Every screen — POS, invoices, accounting, supplier dues, customer receivables — speaks both currencies fluently.
Customer Receivables Tracking
On-account sales, store credit, partial payments, ageing reports. Know exactly who owes you what, and for how long.
A day in the life on Katalogo.
Real workflows, real time-savings — for the operators who can't afford an IT department.
Sales rep sends a quote on WhatsApp
Picks 15 products from the catalogue grid. One click sends a branded PDF estimate to the buyer. No editing in Canva.
Cashier rings up a $400 sale in two currencies
Customer pays $200 in USD, $200 equivalent in local. Invoice prints with both totals. Ledger reconciles automatically.
Owner runs a low-stock check across 3 stores
Multi-location dashboard shows which SKUs need replenishment, and from which warehouse. Auto-generates a purchase order.
Accounts manager chases overdue B2B clients
Filters customers by ageing > 30 days. Sends statements of account to all of them with one click. Done in 4 minutes.
Closing time. Z-report runs itself
Each register shows expected vs actual cash. Staff commissions calculated. Sales by location ready for tomorrow's review.
What you don't need.
Because most ERPs sell complexity. We sell its absence.
An IT department
No installations, no servers. Open a browser. Sign in. Sell.
A 6-month rollout
Most users go from signup to first sale in under 30 minutes.
Per-user license fees
Add cashiers without watching your bill spiral. One flat price.
Hardware procurement
Use any laptop, tablet, or phone you already own. Any printer. Any barcode scanner.
Custom development
Multi-currency, multi-location, B2B credit — all built in. Not modules. Not add-ons.
Training manuals
If your cashier can use Instagram, they can use Katalogo. Day one.
See your business on Katalogo in under an hour.
Set up your products, switch on dual currency, add a register. By the time you finish your coffee, your business is running on one synced system.